Portfolio Management Office Specialist

About Wakacje.pl

We are an organization that has been fulfilling the travel dreams of Poles for 25 years. Wakacje.pl is the largest e-commerce platform in Poland and a network of travel agencies offering a wide range of travel products. Since 2015, we have been part of Wirtualna Polska Holding – the largest Polish group of media and e-commerce companies. At Wakacje.pl, we offer thousands of domestic and international trips, as well as travel insurance, airport parking, and holiday vouchers. We constantly expand our offer to best meet our customers' needs. If you approach life with #ENERGY, value #HONESTY AND OPENNESS, focus on #CUSTOMER UNDERSTANDING and #COLLABORATION at work, carry out your tasks with high #EFFICIENCY and #RESPONSIBILITY, and want to play a key role in making us #INNOVATIVE – join us!

Job description

About us:

We are a Portfolio Management Office, working in line with SAFe 6.0. We work closely with the Management Board, business leaders, Product Management, as well as with key IT roles, supporting initiatives delivered through our established process. We emphasize Lean Portfolio Management, partnership with Business, and a culture of transparency, accountability and courageous decision‑making.

We are looking for someone who wants to understand the “why”, not just the “what” and “when”, a person who can think broadly, connect insights and help shape the direction of the organization.

Key responsibilities:

• Supporting of managing the portfolio of strategic and development initiatives in the SAFe 6.0 model, with a focus on business value, and priorities,
• Collaborating with the business owners, IT teams, and other domain roles and leaders on shaping and optimizing the portfolio documentation, activities, and flow,
• Running the portfolio Kanban process (from ideation, through analysis, to go/no-go decisions),
• Facilitating operational portfolio meetings,
• Preparing recommendations regarding budget allocation, initiative sequencing and trade‑offs between competing initiatives,
• Defining, updating, and improving portfolio processes and procedures,
• Creating clear, executive‑ready decision materials and portfolio reports,
• Actively co‑creating and enhancing the practices of the Portfolio Management Office,
• Collecting data and creating reports for the PMO area.

Requirements

Requirements:

• In-depth understanding of Agile methodologies and practical experience in working with them, preferably in SAFe 5/6, Scrum, Kanban,
• At least 2 years of experience in synthesize complex information into clear data and information presentation, and recommendations, decision materials for decision-making and/or executives roles, etc.
• Experience in facilitating teams and operational meetings,
• Proven track in the practical use of MS Excel at least at an intermediate level,
• Independence, proactiveness, accountability and the courage to challenge the status quo,
• Highly developed communication skills both written and verbal,
• Fluency in Polish and English.

Nice to have:

• SAFe certification (LPM, SA, POPM, APM) or similar Agile methodologies,
• Experience working with tools supporting portfolio or project management (e.g., Jira, Confluence) and reporting (e.g., Power BI),
• Experience in project management work and/or in Project/Portfolio Management Office,
• Experience working in an organization undergoing an Agile transformation or scaling Agile,
• Knowledge of lean financial practices (Participatory Budgeting, Guardrails, OKRs),
• Experience in a regulated environment or one with high decision-making complexity.

We offer

What do we offer:

Workplace safety and comfort:

• Employment based on an employment contract or B2B,
• Full support during the onboarding period under the supervision of an engaging leader/buddy.

Business agency and agility:

• Real influence on business decisions, the ability to take initiatives and implement your ideas.

Development within the organization:

• Individual Development Plan,
• Participation in training courses and conferences to enhance professional competencies.

All-inclusive for Employees:

• A benefits package that you can use according to your preferences – Lux Med medical care, Health and Life Insurance (PZU and Warta), Multisport card, shopping and lunch vouchers, and many other cafeteria offers available on the Worksmile platform,
• Study Tour – trips abroad to explore our product offerings (destination tours and hotel audits),
• A training and webinar package supporting professional and personal development,
• Discounts on our products for employees and their families,
• Employee Referral Program – we pay up to 10,000 PLN for a referral, depending on the position the referred person will take,
• Work in the modern Alchemia office complex – Neon building, 100 meters from the Gdańsk Przymorze-Uniwersytet SKM station,
• Teambuilding events for the start and end of the tourist season – check them out: Instagram, LinkedIn, Tiktok, Facebook,
• Mini events, delicious coffee, and on Mondays, hot chocolate,
• Casual dress code.

Ready to join the team with a #travelmindset? We’re waiting for you!